The scene is set. During your recent trip to your favorite place with your future spouse, you woke up to the shining sun, looked out at the misty mountains, breathed in the subtle fumes of your coffee and thought, “I could get married here.” You get excited about the prospect of celebrating your wedding in this beautiful country before reality suddenly sets in. How on earth are you going to do that?!
I hear you. After 4 years of working as a wedding planner and coordinator in the UK, I embarked on the mammoth task of planning destination weddings in Portugal. It wasn’t easy to navigate a foreign market with a non-traditional, colourful style and strong opinions. However, I learnt the ways and now work with clients in 5 different time zones to make their dream wedding in Portugal come to life. Therefore, destination wedding planning needn’t be a scary thing, so here are my do’s and don’ts to get you started.
1. Do Choose a Location that Means Something to You
You would be surprised at how the perceived allure of a country can transform it into a desirable wedding destination. Sure, it’s nice to get married in a location everyone is talking about, and I’ve been happily riding the wave of Portugal’s newfound appeal in the last couple of years. However, wedding planning is so personal that choosing a location with a personal connection is essential. Whether it is due to family ties, a memorable holiday, or even an idyllic spot you’ve always wanted to visit, that emotional connection will make your nuptials unforgettable.
2. Don’t Decide to Get Married Abroad to Save Money
The amount of misinformation out there about the cost of destination weddings is astonishing. Favorable exchange rates and smaller-scale vendors may give you slightly more bang for your buck, but transport, accommodation, transfer fees and pre/post events all add up. Moreover, guests may want to explore the area as part of the celebration. These additional expenses might mean you break even but could easily push you over the cost of a wedding at home.
The right mindset and research are crucial components of destination wedding planning. Don’t assume it’s cheaper. As a rule of thumb, start with 100 pounds/dollars/euros (whatever the local currency is) per person to cover your venue, food, and drinks costs only. You can build up the rest of your budget from there.
3. Do Put Your Guests First
This is the driving principle of all wedding planning: your guests will be spending a lot of time and money to attend your wedding, and the guest experience needs to be a priority. This doesn’t mean compromising on your dreams. Think of how you’d approach it as a guest: consider transport links, shade and seating areas in hot locations, affordable accommodation, etc. Lots of kids on your guest list? A babysitter or entertainer on-site to keep them happy throughout the day would make happy parents.
It’s often the smallest of details that make your guests feel really appreciated and looked after. Your aim, after all, is to have a great time with your guests, not in spite of them!
4. Don’t Keep Your Guests Guessing
One of the top pitfalls I see is an absence of communication to guests. It goes way beyond a simple Save the Date note and invites. You need welcome guides, wedding websites, and email updates. Being a guest at a wedding overseas without a detailed website is like navigating the London underground blindfolded and drunk. They could probably get to your destination, but they’ll be flustered, irritated, and confused. Not a great start to the trip of a lifetime.
Go overboard! Beyond the basics of your wedding (where, when, timings, menu choices), let people know how to get the best out of their time in the country. Offer a detailed FAQs section all about transportation, activities, local language phrases, and practical healthcare tips. Look into local accommodation options at different price points and provide links to them. The more information you give, the better experience your guests will have.
5. Do Hire a Wedding Planner (but Only if You Want One)
Surprisingly, I don’t think you need a wedding planner to plan a destination wedding. Many couples delight in taking on the challenge and have a great time in the process. If you are a born organizer, researcher, and detail-oriented planner, you are going to love it. That said, if you’re far more interested in planning the ultimate honeymoon adventure than scrolling through multiple translated Google pages for catering companies, a planner can help take the administrative burden off your plate.
As professionals, we can manage your budget, find your ideal venue, source suppliers, negotiate rates, and generally keep your head from exploding if planning is not your forte. Overall, my advice is to take things step by step. Wedding planning can feel like a Sisyphean task of endless spreadsheets, emails, and negotiations.
If you break it down into manageable chunks and follow these principles, I guarantee it won’t be as difficult. Give yourself plenty of time, follow the steps, and you’ll be well on your way to the destination wedding of your dreams!
